Home > New Haven jobs > New Haven management/professional

Posted: Wednesday, January 31, 2018 9:10 PM

Position Focus:
Reporting to the Director of Individual Giving, the Admin provides a wide range of complex administrative support to members of the Annual Fund and Major Gifts team, who are responsible for raising approximately $6M annually in unrestricted resources for the Law School. The Administrative Assistant duties will include, the preparation of reports, proposals, briefings, and other outgoing materials. The Administrative Assistant will coordinate regular mailings, draft general correspondence, make travel arrangements, prepare travel itineraries and perform other travel related administrative tasks. The Admin will run reports utilizing the University's alumni/development information systems; use queries on Yale's Blackbaud CRM database and extract relevant data subsets; take existing information and create and manipulate reports including complex Excel reports; compile and gather data; prepare and code reports which may include statistical information; update prospect and donor information in the database; record, process, and disseminate gift information as appropriate; researches donor and gift questions. The Admin will secure back-up documentation from files/electronic database; schedule and coordinate internal and external meetings and conference calls; contacts donors/alumni as requested by gift officers; provide information to donors when appropriate; greet donors and visitors to the office; maintain prospect files; assist with administrative tasks related to event planning; complete all administrative tasks related to briefings, and as needed, assist in preparation of briefings; maintains confidentiality of information contained in proposals, and conversations with and about, donors; and performs other clerical work as needed, including backing up other assistants and teams during absences, vacations, and as requested due to workload considerations.
Essential Duties
1. Drafts a variety of written materials, including detailed individual prospect briefings and gift indentures, proposals in support of specific University initiatives and internal and external correspondence that conforms to the style and voice of the sender. 2. Coordinates research on individual donors and the history and status of gift commitments as needed by gift officers and other University officials. Ensures the accuracy of gift acknowledgments and all information communicated to donors and prospects. 3. Prepares reports on prospect pools summarizing giving, status, affiliation and other data points, as needed. 4. Assists in the coordination of special events, including dedications, donor recognition events and celebration of special initiatives to ensure timely and successful completion of the proceedings. 5. Designs and produces ad hoc reports based on data extracted from primary databases to support fund raising programs. 6. Oversees stewardship functions to ensure that donors receive ongoing communication regarding the benefits of their gifts to Yale. 7. Supports fundraising directors and gift officers in a range of additional activities related to the University s development effort, as needed. 8. May perform other duties as assigned.
Required Education and Experience
Six years of related work experience, four of them in the same job family at the next lower level and a high school level education; or four years of related work experience and an Associate degree; or little or no work experience and a Bachelor degree in a related field; or an equivalent combination of experience and education.
Required Skill/Ability 1:
Excellent computer skills. Intermediate knowledge of Microsoft Word, Excel, PowerPoint. Intermediate knowledge of MS Access and an innate understanding of relational databases. Experience with Blackbaud or a similar CRM database.
Required Skill/Ability 2:
Customer service focused. Listening carefully to and understanding customer s needs and proactively responding to those needs in a consistent and timely manner. Outstanding organizational skills, ability to prioritize work to meet tight deadlines.
Required Skill/Ability 3:
Exceptional communication skills, enjoy working with a team. Exceptional research, quantitative, written, and oral communications skills. Self-motivated, innovative and collaborative. Strong attention to detail. Ability to take ownership of tasks/projects to ensure timely completion. The successful candidate will have a sense of urgency and drive for closure.
Required Skill/Ability 4:
Ability to work collegially with peers, colleagues, and others within/outside the University. Ability to maintain confidentiality. Demonstrated excellent attendance record. Demonstrated ability working in a large and complex institution.
Required Skill/Ability 5:
Comfortable working in a fast-paced office environment. Ability to multi-task for multiple officers and successfully handle competing priorities.
Preferred Education, Experience and Skills:
Bachelor s degree and at least two years in a university or executive setting. Development/fundraising, database, and customer service, and event planning experience.
Weekend Hours Required?
Evening Hours Required?
Drug Screen
Health Screening
Background Check Requirements
All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. Please visit for additional information on the background check requirements and process.
Posting Disclaimer
The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.
Affirmative Action Statement:
Yale University considers applicants for employment without regard to, and does not discriminate on the basis of, an individual s sex, race, color, religion, age, disability, status as a veteran, or national or ethnic origin; nor does Yale discriminate on the basis of sexual orientation or gender identity or expression. Title IX of the Education Amendments of 1972 protects people from sex discrimination in educational programs and activities at institutions that receive federal financial assistance. Questions regarding Title IX may be referred to the University s Title IX Coordinator, at, or to the U.S. Department of Education, Office for Civil Rights, 8th Floor, Five Post Office Square, Boston MA 02109-3921. Telephone: 617.###.####, Fax: 617.###.####, TDD: 800.###.####, or Email:
Yale University is a tobacco-free campus
*Original Posting Date:* 17-Nov-2017
*Supervisory Organization:* Law School - Annual Giving
*STARS Requisition number:* 46999BR
*University Job Title:* Development Coordinator 1
*Posting Position Title:* Development Coordinator
*Bargaining Unit:* L34 - Local 34 (Yale Union Group)
*Time Type:* Full time
*Duration Type:* Regular
*Compensation Grade:* Labor Grade D
*Work Location:* Central Campus
*Worksite Address:* 157 Church Street New Haven, CT 06510
*Work Week:* Standard (M-F equal number of hours per day)
*Total # of hours to be worked:* 37.5


• Location: New Haven

• Post ID: 22706292 newhaven is an interactive computer service that enables access by multiple users and should not be treated as the publisher or speaker of any information provided by another information content provider. © 2018